How do I apply?

• Step 1: Nomination procedure for sending institutions
  • Nomination deadlines
• Step 2: Student Application
  • Student Application deadlines
  • Learning Agreement (LA)
• Step 3: Official Acceptance and Letter of Admission
• Step 4: Apply for AST and/or Visa – Non-EU citizens only

 

Step 1: Nomination procedure for sending institutions

All incoming exchange students must be first nominated online by their home university.

We only accept online nominations via our Partner Portal.

Free movers must be nominated by their home university as well.

Student can be nominated for one semester or an academic year:

• Winter Semester (September – February)
• Summer Semester (February – July)
• Academic year (September – July)

Note: An extension of stay is only possible within the same academic year, this means from winter semester to summer semester. An extension from the summer to the winter semester will not be accepted.
Nominations submitted by students will be deleted - only the sending institution is allowed to nominate students.

Nomination deadlines

 

Non-EU citizens and EU citizens
For Winter semester (or full academic year):        15^th April
For Summer semester:                                       1^st October

 

Step 2: Student Application

It is mandatory for all incoming exchange students to submit their online application in our Student Portal.

We will send instructions to nominated students by email when the nomination has been received from the home university.

!IMPORTANT! In case the application is not submitted in time, the nomination for the study exchange will be automatically cancelled.

You have to upload the following documents to the online application:

• Transcript of records from previous semesters
• Learning Agreement
• Confirmation of Language Skills (a form will be provided by Uni LU)
• Copy of ID or passport
• Health insurance certificate (can be also submitted later)
• Passport photo

Student Application deadlines

 

Non-EU citizens and EU citizens
For Winter semester (or full academic year):        15^th May
For Summer semester:                                       1^st November

 

Learning Agreement (LA)

Learning Agreement is a document listing courses that you intend to take during your exchange semester.

The following rules apply:

• It is a mandatory document for all incoming exchange students.
• If you fail to submit a correct LA before the application deadline, your application will be cancelled. 
• The majority of selected study courses must be from the main study programme you are nominated in.
• The University of Luxembourg requires the minimum amount of 20 ECTS per semester.
• The student and the home university must sign the LA before submitting the online application.

Note: In case the home university requires a different format of the Learning Agreement, please use it from the beginning and upload it in the online application. We will accept a LA form of your home university, but we will not process more than one version.

How to fill in your LA?

Step 3: Official Acceptance and Letter of Admission

The Incoming Office will evaluate your submitted application and send it for approval to the specific faculty.

Please understand that your acceptance for the study exchange is not confirmed yet; you have to wait for an officially approval. The approval process may take several weeks.

Once your application has been approved, we will send you the Letter of Admission and your Learning Agreement signed by our university.

You will receive both these documents via email from the Incoming Office.

Note: The Letter of Admission is an electronic document only. We do not send any original of this documents by postal service.

In case you are unable to accept the place at Uni LU for any reason, please inform the Incoming Office via incoming@uni.lu as soon as possible.

 

Step 4: Apply for AST and/or Visa – Non-EU citizens only

If you are a citizen of Non-EU country, you must apply for a Temporary Authorization to Stay (AST) immediately after you receive the Letter of Admission.

You might also need to apply for Visa type D, this depends on your country of origin.

For detail information on AST and visa application please see the following section “Before Your Study Exchange”!