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Graduation Week

The University of Luxembourg is delighted to host the Graduation Week from 8 to 11 December 2020 on Belval Campus.

This event highlights the academic achievements of our students and celebrates their newly gained status as graduates of the University of Luxembourg. Seven ceremonies will extend over a period of four consecutive days.

More information about the graduation ceremonies will be published here.

For questions about the general procedure of the graduation and your diploma, please check the following FAQ.

For Bachelor/Master Graduations

My Faculty Graduation

When does my faculty graduation take place?

FSTC & ULCC BACHELOR ceremony: Tuesday, 8 December 2020

FSTC MASTER ceremony: Tuesday, 8 December 2020

FDEF BACHELOR ceremony: Wednesday, 9 December 2020

FDEF MASTER ceremony: Wednesday, 9 December 2020

FHSE BACHELOR ceremony: Thursday, 11 December 2020

FHSE MASTER ceremony: Thursday, 11 December 2020

Where does my ceremony take place?

All ceremonies take place in the “Grand Auditoire -1” at the Maison du Savoir (MSA) on Belval Campus, located 2 avenue de l’Université, L-4365 Esch/Alzette

My Invitation

How do I proceed to receive my invitation?

  1. The Study Programme Administrator confirms that you have successfully completed your studies.
  2. You receive an e-mail (to your uni.lu student e-mail) asking you to log in to the Guichet Etudiant and print your transcript of records. You can then validate your transcript or appeal to one or more grades.
  3. If you validate your transcript, you can download your certificate of achievement.
    against your transcript, an e-mail is sent to the Study Programme Administrator. After the Faculty has made a decision on the appeal, the Study Programme Administrator confirms the modification or not, with justification. Then return to point 2.
  4. One day after you download the certificate of achievement, the invitation to the ceremony will be sent to your uni.lu student e-mail.
  5. Then you can register yourself and your guests for the ceremony. Otherwise please inform us of your absence.

    PLEASE BE AWARE THAT NO INVITATION WILL BE SENT AFTER THE DEADLINE OF 30/11/2019!

Notes

  • It is possible that you can no longer access your e-mails because your password has expired! In this case, you must reset your password via passwordreset.uni.lu. Please also check the explanatory brochure for detailled information on how to reset your password.
  • Your mailbox is available until the end of December.
  • Since the summer of 2019, the Guichet Etudiant can be accessed with the following login: studentID@uni.lu (for example: 1234567890@uni.lu, and not only with your student-ID as you did before).

My Registration

How do I register for my Bachelor / Master ceremony?

After receiving your invitation to your graduation ceremony via your student email address, please proceed to your and your guests registration via the link provided in the invitation. It is mandatory to register yourself and your guests if you wish to participate.

Registration is open until 30 November but we encourage you to do it as early as possible.

I cannot attend the ceremony?

Please inform us until 30 November via the registration link that you will not be able to attend the ceremony.

How many guests can I bring?

Due to more graduates in one faculty than the other, the number of guests per graduate varies:

FSTC BACHELOR / MASTER: 4 guests

FDEF BACHELOR: 2 guests

FDEF MASTER: 2 guests

FLSHASE BACHELOR: 2 guests

FLSHASE MASTER: 2 guests

Can I make changes to my registration?

You can update your information up until 30 November. Please note that your last submitted information is valid. The e-tickets will be generated and issued to you after the registration period ends.

How do the e-tickets work?

You will receive your and your guests e-tickets via your student email address at the end of the registration period or you can download them via the guichet étudiant as of 30 November 2019.

Access to the ceremony is only possible with a valid, personalized entrance ticket for you and your guests. Each ticket has a QR code and can only be read once. This means the holder of the ticket has only one access right.

The ticket is only valid on the day indicated.

If you do not arrive together with your guests, please make sure they have their e-ticket to access the ceremony.

I forgot to register, can I attend the ceremony ?

Due to organisational reasons, you and your guests will not be able to attend the ceremony if you have not registered until November 30.

My Journey

How do I get to Belval Campus?

You can find all relevant information regarding your journey here.

As paid parking space is limited, we advise you to use public transportation. Go online to www.mobiliteit.lu for more information and timetables of trains.

Thank you for taking heavy traffic during rush hours into consideration as it could delay your arrival.

A plan of Belval Campus you can find here.

Where can I find accomodation?

You can find all relevant information regarding tourist and overnight accommodations at www.visitluxembourg.com.

Which solutions are available for people with special needs?

Dedicated parking spots as well as handrails are available in front of the Maison du Savoir. The “Grand Auditoire” has dedicated entrances for special needs.

To better organise your arrival and to support you, please inform us as soon as you are registered regarding any special needs via graduation@uni.lu

We will be happy to welcome and escort you before and after the event.

My Ceremony

Is there a dress code?

Your graduation is a meaningful event. Business attire is expected but not strictly enforced.

Is there a cloakroom?

A supervised cloakroom is available at Maison du Savoir Auditoire -1 during your ceremony.

A non-supervised cloakroom will be available during the cocktail at the Maison des Arts et des Etudiants.

The service is free of charge.

Is there a seating plan for the ceremony?

More information on the conduct of the ceremony here.

Is there a photographer?

Yes, there will be a professional photographer to take pictures throughout the day.

Terms and conditions: Photographs can be taken for personal use. During the event, the organiser will take pictures and record videos. By attending the graduation ceremony, participants authorise the University of Luxembourg to capture and publish his/her images and videos for communication purposes in relation to the event. The organiser commits to a responsible use of the material. Videos and photos will be used only for communication purposes of the University, which exclude commercial activities.

Pictures can be viewed and purchased online after the ceremony.

Can I bring kids?

Yes, but we kindly ask you to put them under the supervision of an accompanying guest.

Age 0-6 years: guest registration is not needed
Age +6: guest registration is mandatory

My Diploma

How can I get my diploma if I cannot attend the ceremony?

You can pick up your diploma at the SEVE from Ms Delphine Borbiconi’s office as of January 2020. Her office hours are: Monday to Friday from 8.00 to 12.00 and from 14.00 to 16.00.

If you cannot pick up your diploma in person, you can mandate a person. In that case, he or she will need a proxy letter and a copy of your ID.

If you are staying abroad, please contact Ms Delphine Borbiconi directly via e-mail and inform her of your address. The diploma will be sent to you after the Graduation Week.

Which language is my diploma in?

Bachelor and Master diplomas are issued in English, French and German.

How can I get a certified copy of my diploma?

Please bring your original diploma to SEVE Admission. A certified copy will be established.

Office hours: Monday to Friday from 13.30 to 16.00

What can I do if my diploma has a mistake?

Please contact Ms Delphine Borbiconi via e-mail.

A new diploma will be issued but please note that it can take up to one month.

I lost my diploma. How can I get a new one?

If you have lost your diploma, please write to Ms Delphine Borbiconi. A statement will be issued to you.

For PhD Graduations

My Graduation

When does my graduation take place?

Ph.D. ceremony: Friday, 11 December 2020

We kindly ask all graduates as well as their guests to arrive 30 minutes prior to the event. Please consider the heavy traffic. As parking space is limited, we advise you to use public transportation. For more information visit www.mobiliteit.lu.

Where does my ceremony take place?

All ceremonies take place in the “Grand Auditoire -1” at the Maison du Savoir (MSA) on Belval Campus, located 2 avenue de l’Université, L-4365 Esch/Alzette

My Registration

How do I register for my PhD graduation ceremony?

After having received your invitation to your graduation ceremony via email, please proceed to your and your guests registration via the link provided in the invitation. It is mandatory to register yourself and your guests if you wish to participate.

Registration is open until 7 December but we encourage you to do it as early as possible. If we do not hear from you by 7 December, this means you cannot attend.

How many guests can I bring?

You can bring up to 4 guests. Please note that you will need to indicate their names in the online registration.

Can I make changes to my registration?

You can update your information up until 7 December by sending an e-mail to phdgraduation@uni.lu indicating what has changed.

I forgot to register, can I attend the ceremony ?

Due to organisational reasons, you and your guests will not be able to attend the ceremony if you have not registered until 7 December.

My Journey

How do I get to Belval Campus?

You can find all relevant information regarding your journey here.

As paid parking space is limited, we advise you to use public transportation. Go online to www.mobiliteit.lu for more information and timetables of trains.

Thank you for taking heavy traffic during rush hours into consideration as it could delay your arrival.

A plan of Belval Campus you can find here.

Where can I find accomodation?

You can find all relevant information regarding tourist and overnight accommodations at www.visitluxembourg.com.

Which solutions are available for people with special needs?

Dedicated parking spots as well as handrails are available in front of the Maison du Savoir. The “Grand Auditoire” has dedicated entrances for special needs.

To better organise your arrival and to support you, please inform us as soon as you are registered regarding any special needs via phdgraduation@uni.lu

We will be happy to welcome and escort you before and after the event.

My Ceremony

Is there a dress code?

Your graduation is a meaningful event. Business attire is expected but not strictly enforced.

Is there a cloakroom?

A supervised cloakroom is available at Maison du Savoir Auditoire -1 during your ceremony.

A non-supervised cloakroom will be available during the cocktail at the Maison des Arts et des Etudiants.

The service is free of charge.

Is there a seating plan for the ceremony?

More information on the conduct of the ceremony here.

Is there a photographer?

Yes, there will be a professional photographer to take pictures throughout the day.

Terms and conditions: Photographs can be taken for personal use. During the event, the organiser will take pictures and record videos. By attending the graduation ceremony, participants authorise the University of Luxembourg to capture and publish his/her images and videos for communication purposes in relation to the event. The organiser commits to a responsible use of the material. Videos and photos will be used only for communication purposes of the University, which exclude commercial activities.

Pictures can be viewed and purchased online after the ceremony.

Can I bring kids?

Yes, but we kindly ask you to put them under the supervision of an accompanying guest.

Age 0-6 years: guest registration is not needed
Age +6: guest registration is mandatory

My Diploma

How can I get my diploma if I cannot attend the ceremony?

You can pick up your diploma at the Office of doctoral studies (BED) as of January 2021. Office hours are: Monday to Friday from 8.45 to 11h45.

If you cannot pick up your diploma in person, you can mandate a person. In that case, he or she will need a proxy letter and a copy of your ID.

If you are staying abroad, please contact the BED directly via e-mail and indicate a postal address. The diploma will be sent to you as soon as possible after the Graduation Week.

Which language is my diploma in?

Diplomas are issued in English, French and German.

What can I do if there is a mistake on my diploma?

Please contact the Office of doctoral studies (BED) via e-mail. We will check your request, and a new diploma will be issued in case of an error. Please note that this can take up to one month.

I lost my diploma. How can I get a new one?

You can request a duplicate of your diploma for a fee of €50.

Please contact the Office of doctoral studies (BED) via e-mail.